A-Z Policy Finder
At UCR, clearly defined workplace policies establish expected standards of behavior and serve as a reference point for a variety of workplace matters. As an additional search option, policies may also be browsed alphabetically by selecting the tab for the first letter of the policy name. For added convenience, each policy includes a brief summary to help guide users in locating the information they need.
Policies - A |
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Absence From Work
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System-wide Policy: This UC systemwide policy establishes the rules and guidance for the accrual, use, and recording of paid and unpaid leave available to eligible Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) employees. Local Procedure: This UCR local procedure explains how the campus administers and applies the Leave of Absence policy, including local processes, responsibilities, and campus-specific guidance. |
Abusive Conduct in the Workplace |
System-wide Policy: UC is committed to fostering and maintaining a healthy work environment where every individual is treated with dignity and respect. This system-wide policy outlines the University’s responsibilities and procedures for addressing Abusive Conduct, as well as retaliation against individuals who report concerns or participate in an investigation or other process under this policy. |
Lactation Accommodation |
System-wide Policy: This policy establishes guidelines for providing private space for lactation purposes and designated lactation break periods for employees. |
Administrative Leave
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System-wide Policy: UC is committed to administering employee requests for time off fairly and consistently, and this system-wide policy provides guidance on eligibility and leave entitlements under the Family and Medical Leave Act (FMLA), California Family Rights Act (CFRA), and other applicable leave laws across the UC system. Local Procedure: UCR’s local procedure explains how the campus administers and applies these leave provisions, providing campus-specific processes and guidance for managing the Leave of Absence process consistently and in compliance with policy. |
Advancement (Promotion)
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Local Procedure: This local procedure ensures the campus community is informed of local guidance on compensation matters related to promotions. |
Administrative Stipend
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System-wide Policy: This system-wide policy establishes the overarching guidelines and principles for compensation practices within the University of California. Local Procedure: This local procedure ensures the campus community is informed of UCR’s specific guidance and processes related to compensation matters involving administrative stipends. |
Alternate Work Arrangements |
System-wide Policy: This system-wide policy establishes the overarching guidelines and principles for compensation practices within the University of California, including considerations related to alternative work arrangements. Local Procedure: This local procedure ensures the campus community is informed of UCR’s specific guidance and processes regarding compensation matters for alternative work arrangements, with additional campus guidelines provided. |
Appointments (Initial Employment)
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System-wide Policy: This system-wide policy establishes the University’s standards for selecting and appointing staff employees through fair, equitable, and merit-based employment practices. It addresses key hiring requirements such as recruitment, candidate selection, background and reference checks, employment eligibility verification, and the management of near-relative employment situations. Local Procedure: This local procedure explains how UCR implements PPSM 21 for staff selection and appointments. It outlines campus processes and responsibilities related to recruitment, candidate selection, reference and background checks, employment eligibility verification, and near-relative employment considerations. The procedure helps ensure hiring practices at UCR are fair, consistent, and compliant with University policy. |
Appointments (Contract Positions) |
System-wide Policy: This system-wide policy defines the types of appointments covered under personnel policies for employees in the Professional & Support Staff (PSS) and Managers & Senior Professionals (MSP) personnel groups. Local Procedure: This local procedure provides UCR-specific guidance and outlines the campus procedures for appointing individuals into contract appointments. |
Appointments (Partial-Year Positions) |
System-wide Policy: This system-wide policy defines the types of appointments covered under personnel policies for employees in the Professional & Support Staff (PSS) and Managers & Senior Professionals (MSP) personnel groups. Local Procedure: This local procedure provides UCR-specific guidance and outlines the campus procedures for appointing individuals into Partial-Year Career appointments. |
Arbitration (Complaint Resolution) |
System-wide Policy: This system-wide policy establishes the authority, standards, and process for resolving complaints submitted by employees in the Professional & Support Staff (PSS) and Managers & Senior Professionals (MSP) personnel groups. Local Procedure: This local procedure provides additional UCR-specific guidance and procedural steps that supplement the corresponding system-wide policy for addressing and resolving employee complaints. |
Policies - B |
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Background Checks
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System-wide Policy: This system-wide policy establishes the University’s standards for selecting and appointing staff employees through fair, equitable, and merit-based employment practices. It addresses key hiring requirements such as recruitment, candidate selection, background and reference checks, employment eligibility verification, and the management of near-relative employment situations. Local Procedure: This local procedure explains how UCR implements PPSM 21 for staff selection and appointments. It outlines campus processes and responsibilities related to recruitment, candidate selection, reference and background checks, employment eligibility verification, and near-relative employment considerations. The procedure helps ensure hiring practices at UCR are fair, consistent, and compliant with University policy. |
Bereavement (Funeral) Leave |
System-wide Policy: This UC systemwide policy establishes the rules and guidance for the accrual, use, and recording of paid and unpaid leave available to eligible Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) employees. |
Blood Donations |
System-wide Policy: This UC systemwide policy establishes the rules and guidance for the accrual, use, and recording of paid and unpaid leave available to eligible Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) employees. |
Bonus Programs |
Local Procedure: The Hiring Bonus Program (HBP) authorizes the use of hiring bonuses for external candidates selected for eligible positions as part of the University’s employment offer, with the goal of attracting highly qualified talent. Local Procedure: The Retention Bonus or Payments Program (RBP) provides targeted payments, separate from an employee’s regular salary, as an incentive to retain key employees and support critical or priority business needs. |
Breaks (Rest Periods)
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System-wide Policy: This system-wide policy establishes the overarching guidelines and principles for compensation practices within the University of California, including considerations related to alternative work arrangements. Local Procedure: This local procedure ensures the campus community is informed of UCR’s specific guidance and processes regarding compensation matters for alternative work arrangements, with additional campus guidelines provided. |
Policies - C |
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Call-Back Pay
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System-wide Policy: This system-wide policy establishes the overarching guidelines and principles for compensation practices within the University of California. Local Procedure: This local procedure ensures the campus community is informed of UCR’s specific guidance and processes related to compensation matters. |
Catastrophic Leave |
System-wide Policy: This system-wide policy establishes the rules and guidance for the accrual, use, and recording of paid and unpaid leave available to eligible Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) employees. Local Procedure: This local procedure outlines UCR’s Catastrophic Leave Sharing Program, which allows employees to voluntarily donate a portion of their accrued vacation leave for use by other eligible University employees experiencing a catastrophic circumstance. |
Changing and/or Clean-Up Time
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System-wide Policy: This system-wide policy establishes the overarching guidelines and principles for compensation practices within the University of California. Local Procedure: This local procedure ensures the campus community is informed of UCR’s specific guidance and processes related to compensation matters. |
Classification of Positions |
System-wide Policy: This system-wide policy establishes the standards and framework for position classification and the classification review process across the University of California. Local Procedure: This local procedure explains how UCR classifies positions and provides campus-specific guidance on the availability and process for requesting a classification review. |
Compensation (Salary, Wages, Pay)
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System-wide Policy: This system-wide policy establishes the overarching guidelines and principles for compensation practices within the University of California. Local Procedure: This local procedure ensures the campus community is informed of UCR’s specific guidance and processes related to compensation matters. |
Compensatory Time Off
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System-wide Policy: This system-wide policy establishes the overarching guidelines and principles for compensation practices within the University of California. Local Procedure: This local procedure ensures the campus community is informed of UCR’s specific guidance and processes related to compensation matters. |
Complaint Resolution (Grievance, Arbitration) |
System-wide Policy: This system-wide policy establishes the authority, standards, and process for resolving complaints submitted by employees in the Professional & Support Staff (PSS) and Managers & Senior Professionals (MSP) personnel groups. Local Procedure: This local procedure provides additional UCR-specific guidance and procedural steps that supplement the corresponding system-wide policy for addressing and resolving employee complaints. |
Complaint Resolution (Non-Senate Non-Represented Appointees) |
System-wide Policy: This system-wide policy provides non-Senate academic appointees with a formal process to present and resolve grievances involving alleged arbitrary or capricious administrative actions or violations of applicable University rules, regulations, or Academic Personnel policies. Webpage: UCR Academic Personnel resources for campus-specific information regarding complaints, concerns, and grievances, including available processes, support resources, and points of contact. |
Conflict of Interest |
System-wide Policy: This system-wide policy addresses activities by employees in the Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) personnel programs that may be considered a conflict of interest. |
Contracting for Services |
System-wide Policy: These system-wide guidelines establish the standards and requirements for contracting out services in situations where University staff could be displaced, excluding services governed by Regents Policy 5402 or Article 5 of the AFSCME Collective Bargaining Agreement. Local Procedure: This local procedure provides UCR-specific guidance on contracting out for covered services, emphasizing the priority use of UC employees whenever possible and outlining campus application of Regents Policy 5402. |
Corrective Action |
System-wide Policy: This system-wide policy defines the types of corrective action that may be taken, including written warning, corrective salary decrease, suspension, and demotion. Local Procedure: This local procedure provides UCR-specific requirements and procedures for addressing concerns related to the conduct or work performance of regular status staff employees. |
C-STOP Program
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Local Procedure: The Campus Special Transfer Opportunity Program (C-STOP) is a campus program that enables organizational units to place employees identified or confirmed for layoff into vacant positions outside of the employee’s current organizational unit. |
Curtailment (Campus Closure) |
System-wide Policy: This system-wide policy establishes the rules and guidance for the accrual, use, and recording of paid and unpaid leave available to eligible Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) employees. |
Policies - D |
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Disability (Medical Leave) |
System-wide Policy: This system-wide policy establishes the rules and guidance for the accrual, use, and recording of paid and unpaid leave available to eligible Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) employees. |
Policies - E |
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Employment Reduction in Time |
System-wide Policy: The UC Employee-Initiated Reduction in Time (ERIT) Program is an optional tool that locations and organizational units may choose to implement as a flexible work resource. The ERIT Program allows employees to voluntarily reduce their current appointment percentage, along with their corresponding pay. |
E-Verify Local Procedure |
Local Procedure: This local procedure provides UCR-specific guidance for complying with federal employment eligibility verification requirements for all newly hired employees. It outlines campus responsibilities, processes, and timelines for completing Form I-9, maintaining required records, and ensuring consistent compliance with applicable laws and University policy. |
Educational Leave
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System-wide Policy: This system-wide policy outlines the University’s commitment to supporting professional development for employees in the Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) personnel programs. Local Procedure: This local procedure explains how UCR implements and supports professional development opportunities through campus-specific programs, resources, and processes for eligible employees. |
Electronic Communications |
System-wide Policy: This system-wide policy establishes the University’s commitment to protecting the confidentiality, integrity, and availability of institutional information and information technology resources through minimum electronic information security requirements and a risk-based approach. Local Procedure: This local procedure explains how UCR implements these information security requirements through campus-specific roles, responsibilities, controls, and processes to support compliance and safeguard University data and systems. |
Emergencies |
System-wide Policy: This UC systemwide policy establishes the rules and guidance for the accrual, use, and recording of paid and unpaid leave available to eligible Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) employees. |
Employment References |
Local Procedure: This local procedure is to provide managers and employees information on how to determine when to give an external or internal reference check. |
Employment Related Discrimination, Harassment and Retaliation Complaint and Resolution |
Local Procedure: This policy defines Prohibited Conduct and establishes a process through which members of the UCR community—including students, employees, applicants for employment, paid and unpaid interns, volunteers, participants in training programs leading to employment, and independent contractors—may report alleged discrimination, harassment, retaliation, and other conduct that violates applicable non-discrimination laws or University policies. |
Equipment and Tools |
System-wide Policy: This system-wide policy establishes the University’s guidelines for providing protective clothing, equipment, and uniforms when required for employees to safely perform their assigned duties. It defines responsibilities for determining eligibility, issuing necessary items, and ensuring compliance with applicable safety and operational standards. The policy promotes consistent practices across UC locations while supporting employee safety and job readiness. Local Procedure: This policy provides guidance on the issuance, use, maintenance, and replacement of protective clothing, equipment, and uniforms required for employees to safely perform their job duties. It outlines campus responsibilities for determining when such items are necessary, ensuring compliance with safety standards, and managing related costs and accountability. |
Equity Pay
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System-wide Policy: This system-wide policy establishes the overarching guidelines and principles for compensation practices within the University of California. Local Procedure: This local procedure ensures the campus community is informed of UCR’s specific guidance and processes related to compensation matters and how it relates to equity pay. |
Extended Sick Leave
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System-wide Policy: This UC systemwide policy establishes the rules and guidance for the accrual, use, and recording of paid and unpaid leave available to eligible Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) employees. |
Policies - F |
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Family & Medical Leave
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System-wide Policy: This UC systemwide policy establishes the rules and guidance for the accrual, use, and recording of paid and unpaid leave available to eligible Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) employees. Local Procedure: This UCR local procedure explains how the campus administers and applies the Leave of Absence policy, including local processes, responsibilities, and campus-specific guidance. |
Fingerprinting & Criminal and History Record Check Campus Procedure |
Website: This link provides UCR’s Live Scan information. Live Scan fingerprinting captures fingerprints and palm prints electronically, without the need for the more traditional method of ink and paper. |
Funeral (Bereavement) Leave |
System-wide Policy: This UC systemwide policy establishes the rules and guidance for the accrual, use, and recording of paid and unpaid leave available to eligible Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) employees. |
Policies - G |
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General Provisions |
System-wide Policy: This system-wide policy outlines the overall purpose, scope, and application of the Personnel Policies for Staff Members (PPSM) for eligible University employees. It explains how the policies are organized, who they apply to, and the authority under which they are administered. The policy serves as the foundational framework for staff employment policies across the University of California system. |
Grievances (Complaint Resolution) |
System-wide Policy: This system-wide policy establishes the framework for resolving employee complaints submitted by eligible staff employees. It defines who may file a complaint, the types of issues that may be reviewed, and the authority for addressing and resolving those concerns. Local Procedure: This local procedure outlines UCR’s process for resolving employee complaints under PPSM-70. It explains the steps, timelines, and responsibilities for reviewing concerns raised by eligible employees and seeking fair, timely resolution. The procedure supplements the system-wide policy with campus-specific guidance for complaint handling and administration. |
Grievances (Non-Senate
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System-wide Policy: This system-wide policy provides non-Senate academic appointees with a formal process to raise and resolve grievances related to alleged arbitrary or capricious administrative actions or violations of applicable University rules, regulations, or Academic Personnel policies. It outlines eligibility, filing deadlines, review steps, appeal options, and hearing procedures.
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Policies - H |
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Hiring Bonus |
Local Procedure: The Hiring Bonus Program (HBP) authorizes the use of hiring bonuses for external candidates selected for eligible positions as part of the University’s employment offer, with the goal of attracting highly qualified talent. |
Holidays |
System-wide Policy: This UC systemwide policy establishes the rules and guidance for the accrual, use, and recording of paid and unpaid leave available to eligible Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) employees. |
Hours of Work |
System-wide Policy: This system-wide policy establishes the overarching guidelines and principles for compensation practices within the University of California. |
Policies - I |
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I-9 Employment Eligibility |
Local Procedure: This local procedure provides UCR-specific guidance for complying with federal employment eligibility verification requirements for all newly hired employees. It outlines campus responsibilities, processes, and timelines for completing Form I-9, maintaining required records, and ensuring consistent compliance with applicable laws and University policy. |
Incentive and Recognition Award Plans |
System-wide Policy: This system-wide policy establishes the University’s framework for employee recognition and award programs for eligible Professional & Support Staff (PSS) and Managers & Senior Professionals (MSP) employees. It outlines the types of awards that may be granted, eligibility considerations, and the authority for providing recognition for outstanding performance, achievements, or contributions. Local Guidelines: UCR’s STAR Plan for recognizing and rewarding eligible employees through non-base-building cash awards for outstanding performance, special achievements, or significant contributions. |
Indefinite Layoff |
System-wide Policy: This system-wide policy establishes the authority and guidelines for implementing indefinite or temporary layoffs and reductions in time when such actions are necessary to meet the University’s business needs. Local Procedure: This local procedure, in conjunction with PPSM 60, provides UCR managers and employees with guidance on determining when layoffs are appropriate, the evaluation process for layoff decisions, and alternatives to layoffs on campus. |
Investigatory Leave (Interim Suspension) |
System-wide Policy: This system-wide policy establishes the University’s guidelines for investigating suspected misconduct by staff employees and taking appropriate administrative action when warranted. It outlines the authority to place an employee on investigatory leave or administrative leave, conduct workplace investigations, and address concerns in a fair and consistent manner. Local Procedure: This local procedure explains how UCR administers investigatory leave and related actions under PPSM 63. It outlines campus roles, responsibilities, and processes for placing employees on leave during workplace reviews or investigations when appropriate. |
Policies - J |
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Job Interviews
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System-wide Policy: This system-wide policy establishes the University’s standards for selecting and appointing staff employees through fair, equitable, and merit-based employment practices. It addresses key hiring requirements such as recruitment, candidate selection, background and reference checks, employment eligibility verification, and the management of near-relative employment situations. Local Procedure: This local procedure explains how UCR implements PPSM 21 for staff selection and appointments. It outlines campus processes and responsibilities related to recruitment, candidate selection, reference and background checks, employment eligibility verification, and near-relative employment considerations. The procedure helps ensure hiring practices at UCR are fair, consistent, and compliant with University policy. |
Job Posting
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System-wide Policy: This system-wide policy establishes the University’s framework for recruitment and promotion for staff positions through fair, competitive, and merit-based practices. It outlines requirements for posting opportunities, evaluating applicants, and ensuring equal employment opportunity in hiring and advancement decisions. Local Procedure: This local procedure explains how UCR administers staff recruitment and promotion processes under PPSM 20. It outlines campus roles, responsibilities, and procedures for posting positions, reviewing applicants, conducting selection activities, and managing recruitment actions in compliance with University policy. The procedure helps ensure hiring and promotion practices are consistent, equitable, and aligned with campus needs. |
Jury Duty Leave |
System-wide Policy: This UC systemwide policy establishes the rules and guidance for the accrual, use, and recording of paid and unpaid leave available to eligible Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) employees. |
Policies - L |
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Lactation Accommodation |
UCR Guidelines: establishes guidelines for providing private space for lactation purposes and designated lactation break periods for employees. |
Layoff and Reduction in Time |
System-wide Policy: This system-wide policy establishes the authority and guidelines for implementing indefinite or temporary layoffs and reductions in time when such actions are necessary to meet the University’s business needs. Local Procedure: This local procedure, in conjunction with PPSM 60, provides UCR managers and employees with guidance on determining when layoffs are appropriate, the evaluation process for layoff decisions, and alternatives to layoffs on campus. |
Absence From Work
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System-wide Policy: This UC systemwide policy establishes the rules and guidance for the accrual, use, and recording of paid and unpaid leave available to eligible Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) employees. Local Procedure: This UCR local procedure explains how the campus administers and applies the Leave of Absence policy, including local processes, responsibilities, and campus-specific guidance. |
Letter of Warning (Written Warning) |
System-wide Policy: This system-wide policy defines the types of corrective action that may be taken, including written warning, corrective salary decrease, suspension, and demotion. Local Procedure: This local procedure provides UCR-specific requirements and procedures for addressing concerns related to the conduct or work performance of regular status staff employees. |
Limited Appointment |
System-wide Policy: This system-wide policy defines the types of appointments covered under personnel policies for employees in the Professional & Support Staff (PSS) and Managers & Senior Professionals (MSP) personnel groups. Local Procedure: This local procedure provides UCR-specific guidance and outlines the campus procedures for appointing individuals into Limited appointments. |
Policies - M |
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Mandatory Posters |
UCR Webpage: This link will provide guidelines for posting required federal, state, and local posters. |
Meal Periods
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System-wide Policy: This system-wide policy establishes the overarching guidelines and principles for compensation practices within the University of California. Local Procedure: This local procedure ensures the campus community is informed of UCR’s specific guidance and processes related to compensation matters. |
Medical (Disability Leave) |
System-wide Policy: This UC systemwide policy establishes the rules and guidance for the accrual, use, and recording of paid and unpaid leave available to eligible Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) employees. |
Medical Separation |
Local Procedure: This local procedure provides UCR-specific guidance on how the campus administers the medical separation process, including roles, responsibilities, and procedural steps. |
Merit Increase
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System-wide Policy: This system-wide policy establishes the overarching guidelines and principles for compensation practices within the University of California. Local Procedure: This local procedure ensures the campus community is informed of UCR’s specific guidance and processes related to compensation matters and as it relates to merit increases. |
Military-Related LeavesSupplement to Military Pay Policies |
System-wide Policy: This system-wide policy outlines the salary supplement provided to eligible University academic and staff employees who are serving on active military duty in support of an ongoing overseas military mobilization campaign. |
Moving Expense & Relocation Allowance for Staff Employees |
Local Procedure: This local procedure outlines the payment and taxation of moving and relocation expenses for the University’s Managers & Senior Professionals (MSP) and Professional & Support Staff (PSS) employees. This policy does not apply to moving and relocation expenses for academic employees. |
Multiple Appointments
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System-wide Policy: This system-wide policy establishes the overarching guidelines and principles for compensation practices within the University of California. Local Procedure: This local procedure ensures the campus community is informed of UCR’s specific guidance and processes related to compensation matters and as it relates to multiple appointments. |
Policies - N |
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Near Relatives
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System-wide Policy: This system-wide policy establishes the University’s standards for selecting and appointing staff employees through fair, equitable, and merit-based employment practices. It addresses key hiring requirements such as recruitment, candidate selection, background and reference checks, employment eligibility verification, and the management of near-relative employment situations. Local Procedure: This local procedure explains how UCR implements PPSM 21 for staff selection and appointments. It outlines campus processes and responsibilities related to recruitment, candidate selection, reference and background checks, employment eligibility verification, and near-relative employment considerations. The procedure helps ensure hiring practices at UCR are fair, consistent, and compliant with University policy. |
Policies - O |
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On-Call Pay
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This system-wide policy provides direction for the accrual, use and recording of all paid and unpaid leave available to eligible Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) members. These procedures provide direction across the UC system and for the UCR campus in regards to on-call pay. |
Order of Layoff (Seniority) |
This system-wide policy provides direction and authority to effectuate indefinite and temporary layoffs and indefinite and temporary reductions in time when layoffs or reductions in time are necessary to support the University’s business needs. This local procedure in conjunction with PPSM 60 is to provide managers and employees information on how to determine when layoffs are appropriate, the evaluation process for layoffs and alternatives to layoffs on the campus. |
Out of Class Assignment
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This system-wide policy provides direction for the accrual, use and recording of all paid and unpaid leave available to eligible Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) members. These procedures provide direction across the UC system and for the UCR campus in regards to out of class assignment. |
Outsourcing for Covered Services |
These resources provide program information and guidelines for Contracting for Services at a UC and UCR campus level. |
Overtime |
This system-wide policy provides direction for the accrual, use and recording of all paid and unpaid leave available to eligible Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) members. These procedures provide direction across the UC system and for the UCR campus in regards to overtime. |
Policies - P |
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Parental Leave (Baby Bonding) |
This system-wide policy provides direction for the accrual, use and recording of all paid and unpaid leave available to eligible Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) members. These procedures provide direction across the UC system and for the UCR campus in regards to parental leave (baby bonding). |
Partial-Year Career Positions |
This policy describes the types of appointments covered by personnel policies applicable to employees in the Professional & Support Staff and Managers & Senior Professionals personnel groups, and Senior Management Group Members. |
Pay (Wages, Salary, Compensation)
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This system-wide policy provides direction for the accrual, use and recording of all paid and unpaid leave available to eligible Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) members. These procedures provide direction across the UC system and for the UCR campus. |
Performance Management |
This Policy provides direction for conducting performance management and performance appraisals for employees in the Managers & Senior Professionals and Professional & Support Staff personnel groups. Local guidance on PPSM 23 is to ensure supervisors conduct appropriate performance management activities and prepare written or electronic performance appraisals of staff employees. Such activities are intended to foster a high-performance workplace, contribute to achievement of department and unit goals and objectives, and provide for professional development of UCR staff employee. |
Prerequisites
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This system-wide policy provides direction for the accrual, use and recording of all paid and unpaid leave available to eligible Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) members. These procedures provide direction across the UC system and for the UCR campus in regards to perquisites. |
Personal Leave |
This system-wide policy provides direction for the accrual, use and recording of all paid and unpaid leave available to eligible Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) members. These procedures provide direction across the UC system and for the UCR campus in regards to personal leave. |
Personnel Files |
This system-wide policy describes personnel records, access to personnel records by persons inside or outside the University, as well as the location of records and the period of retention. This Local procedure for PPSM 80 is to ensure department records are maintained with accuracy, completeness, and are appropriately and reasonably safeguarded to ensure security and confidentiality. The information contained in this document will provide guidance to departments, managers, supervisors, and HR business partners on when and how to maintain staff personnel records. |
Personnel Policies for Staff Members |
This university-wide manual contains the personnel policies that apply to staff members at the University of California. |
Preferential Rehire from Layoff |
This system-wide policy provides direction and authority to effectuate indefinite and temporary layoffs and indefinite and temporary reductions in time when layoffs or reductions in time are necessary to support the University’s business needs. This local procedure in conjunction with PPSM 60 provides managers and employees information on how to determine when layoffs are appropriate, the evaluation process for layoffs and alternatives to layoffs on the campus. |
Pregnancy Disability Leave (PDL) |
This system-wide policy provides direction for the accrual, use and recording of all paid and unpaid leave available to eligible Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) members. These procedures provide direction across the UC system and for the UCR campus in regards to PDL. |
Probationary Period |
This system-wide policy and local procedure describe the terms of the probationary period for employees in the Professional & Support Staff personnel group. |
Professional Development |
This system-wide policy describes the University’s support of professional development for staff appointments in the Professional & Support Staff, Managers & Senior Professionals, and Senior Management Group personnel programs. This local procedure will help employees and supervisors navigate through the process. |
Promotion (Advancement) |
This policy describes compensation, hours of work, and related components for employees in the Managers & Senior Professionals and Professional & Support Staff personnel groups. |
Protective Clothing |
This system-wide policy and local procedure provide guidelines for employees with certain protective work clothing and safety equipment and covers the cost of replacement allowances for certain uniforms. |
UC BFB-RMP-7, Protection of Administrative Records Containing Personally Identifiable Information Policy |
This system-wide policy establishes the processes for safeguarding personally identifiable information in Administrative Records. |
Policies - R |
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Reasonable Accommodation (Rehabilitation) |
The policy and procedures address the interactive process in which the University engages with employees with disabilities to identify and implement reasonable accommodations that will enable employees to perform the essential functions of their positions. If there is no reasonable accommodation that would enable the employee with a disability to perform the essential functions of the employee’s current position absent undue hardship, the interactive process is used to explore the possibility of reassignment to a vacant position for which the employee is qualified. The local procedure addresses the interactive process in which UCR engages with employees with disabilities to identify and implement reasonable accommodations when possible. |
Recall from Layoff |
This policy provides direction and authority to effectuate indefinite and temporary layoffs and indefinite and temporary reductions in time when layoffs or reductions in time are necessary to support the University’s business needs. This local procedure in conjunction with PPSM 60 provides managers and employees information on how to determine when layoffs are appropriate, the evaluation process for layoffs and alternatives to layoffs on the campus. |
Reclassification |
The policy and procedures describe classification of a position and the classification review process. |
Recruitment
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This policy describes recruitment requirements for staff appointments in the Professional & Support Staff, Managers & Senior Professionals, and Senior Management Group personnel programs. |
Reduced Fee Enrollment |
This system-wide policy reviews the reduced fees for all regular status staff members who meet the admission requirements of the University. This local procedure will help employees and supervisors navigate through the process. |
Reduction in Time
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This policy provides direction and authority to effectuate indefinite and temporary layoffs and indefinite and temporary reductions in time when layoffs or reductions in time are necessary to support the University’s business needs. This local procedure in conjunction with PPSM 60 provides managers and employees information on how to determine when layoffs are appropriate, the evaluation process for layoffs and alternatives to layoffs on the campus. |
Reemployment of UC Retired Employees into Staff Positions |
Guidelines and procedures in which a Retired Employee is reemployed on a temporary basis into a career position such as the same position held before retirement or another vacant career position. |
Release During Probationary Period
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This system-wide policy describes the types of appointments covered by personnel policies applicable to employees in the Professional & Support Staff and Managers & Senior Professionals personnel groups, and Senior Management Group Members. This local policy describes the terms of the probationary period for employees in the Professional & Support Staff personnel group. |
Release Time for Development |
This system-wide policy describes the University’s support of professional development for staff appointments in the Professional & Support Staff, Managers & Senior Professionals, and Senior Management Group personnel programs. This local procedure will help employees and supervisors navigate through the process. |
Religious (Special) Holidays |
This system-wide policy provides direction for the accrual, use and recording of all paid and unpaid leave available to eligible Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) members. These procedures provide direction across the UC system and for the UCR campus in regards to religious (special) holidays. |
Reproductive Loss Leave |
The University of California (UC) enhanced leave programs and policies are designed to help employees balance their work and personal lives. UC’s leave options expanded to provide eligible employees with protected leave following a reproductive loss, and this change aligns with California legislation that became effective January 1, 2024. |
Rest Periods (Breaks) |
This system-wide policy provides direction for the accrual, use and recording of all paid and unpaid leave available to eligible Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) members. These procedures provide direction across the UC system and for the UCR campus. |
Retention Bonus |
This system-wide policy provides direction for the accrual, use and recording of all paid and unpaid leave available to eligible Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) members. These procedures provide direction across the UC system and for the UCR campus. |
Retirement Gift Program Policy |
For more information on the program and it's processes, please visit the Retirement Gift Program webpage. |
Policies - S |
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Salary Decrease (Reduction in pay) |
This policy describes the types of corrective action – written warning, corrective salary decrease, suspension and demotion – the University may take to address concerns regarding the conduct or work performance of regular status Professional and Support Staff (PSS) employees. This local procedure on corrective action shall be used to inform the campus of the requirements and procedures to address concerns regarding conduct or work performance of regular status staff employees. |
Schedules |
This system-wide policy provides direction for the accrual, use and recording of all paid and unpaid leave available to eligible Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) members. These procedures provide direction across the UC system and for the UCR campus. |
Self-Identification Surveys FAQs - Academic & Staff Employees |
In accordance with federal regulations, the University of California is required to solicit gender, race/ethnicity, disability status and protected veteran status from applicants and employees during the hiring process. These responses are collected from applicants and from new hires through payroll forms they are required to complete. |
Seniority (Order of Layoff) |
This policy provides direction and authority to effectuate indefinite and temporary layoffs and indefinite and temporary reductions in time when layoffs or reductions in time are necessary to support the University’s business needs. This local procedure in conjunction with PPSM 60 provides managers and employees information on how to determine when layoffs are appropriate, the evaluation process for layoffs and alternatives to layoffs on the campus. |
Senior Management Personnel Policies |
This university-wide policy contains the personnel policies that apply to Senior Management Group (SMG) at the University of California. This local procedure provides guidelines for SMG’s annual performance evaluations and leadership development assessments. |
Severance |
This policy provides direction and authority to effectuate indefinite and temporary layoffs and indefinite and temporary reductions in time when layoffs or reductions in time are necessary to support the University’s business needs. This local procedure in conjunction with PPSM 60 provides managers and employees information on how to determine when layoffs are appropriate, the evaluation process for layoffs and alternatives to layoffs on the campus. |
Sexual Harassment |
UCR's Office of Civil Rights (formerly the Office of Title IX, Equal Opportunity & Affirmative Action), as part of its mission to promote equity and create a working, living and learning climate free from discrimination and harassment, enforces UC anti-discrimination policies. |
Shift Differential |
This system-wide policy provides direction for the accrual, use and recording of all paid and unpaid leave available to eligible Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) members. These procedures provide direction across the UC system and for the UCR campus. |
Sick Leave |
This system-wide policy provides direction for the accrual, use and recording of all paid and unpaid leave available to eligible Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) members. These procedures provide direction across the UC system and for the UCR campus in regards to Sick Leave. |
Smoke/Tobacco Free Environment |
This system-wide policy and associated procedures are intended to provide a healthier, safe and productive work and learning environment for the entire campus community. UC Riverside is committed to a healthy campus culture and environment. |
Staff Recognition Awards |
This system-wide policy provides direction and authority for the development and approval of incentive award plans and recognition award plans under which Manager & Senior Professional (MSP) and Professional & Support Staff (PSS) employees may receive awards. UCR’s guidelines, also know as the STAR Plan, serve as a framework for implementation of cash recognition awards for employees under the Staff Appreciation and Recognition Plan (the “STAR Plan”) at the Riverside campus. |
Statement of Privacy Value |
The UC Statement of Privacy Values first declares privacy as an important value of the University of California. It then defines what the two forms of privacy are, and explains that they must be balanced with one another and with other values and obligations of the University. |
Student Assistants (Salary Increases) |
Local guidance on Personnel Policies for Staff Members (PPSM) 30: Compensation is to ensure the campus community is aware of the local guidance on compensation matters. |
Student Employment Guidelines |
These guidelines help the department with the student process of financial support and practical experience in the pursuit of the student’s educational goals. |
Student Note Takers |
These systemwide guidelines clarify the two options available for the treatment of student note takers providing services for disability resource programs. |
Substance Abuse in the Workplace |
This policy prohibits the unlawful manufacture, sale, distribution, possession or use of controlled substances and alcohol on university property or at official functions. |
Policies - T |
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Telecommuting Procedure for Staff Members |
Guidelines for a work schedule that includes some hybrid (or use flexible) remote options. |
Temporary Assignments
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This system-wide policy provides direction for the accrual, use and recording of all paid and unpaid leave available to eligible Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) members. These procedures provide direction across the UC system and for the UCR campus. |
Temporary Layoff |
This policy provides direction and authority to effectuate indefinite and temporary layoffs and indefinite and temporary reductions in time when layoffs or reductions in time are necessary to support the University’s business needs. This local procedure in conjunction with UC PPSM 60 provides managers and employees information on how to determine when layoffs are appropriate, the evaluation process for layoffs and alternatives to layoffs on the campus. |
Termination of Career PSS Employees |
This policy describes separation from employment due to job abandonment and the process for terminating career employees in the Professional & Support Staff (PSS) and Managers & Senior Professionals (MSP) personnel groups who are not Officers of the University. The local procedure provides guidance to employees and managers/supervisors on the separations from employment due to job abandonment and the process for terminating career employees in the Professional & Support Staff (PSS) and Managers & Senior Professionals (MSP) personnel groups at UCR. |
Termination of Career MSP Employees I-VII |
This policy describes separation from employment due to job abandonment and the process for terminating career employees in the Professional & Support Staff (PSS) and Managers & Senior Professionals (MSP) personnel groups who are not Officers of the University. This local procedure provides guidance to employees and managers/supervisors on the separations from employment due to job abandonment and the process for terminating career employees in the Professional & Support Staff (PSS) and Managers & Senior Professionals (MSP) personnel groups at UCR. |
Termination of Career MSP Employees VIII & IX |
This policy describes separation from employment due to job abandonment and the process for terminating career employees in the Professional & Support Staff (PSS) and Managers & Senior Professionals (MSP) personnel groups who are not Officers of the University. This local procedure provides guidance to employees and managers/supervisors on the separations from employment due to job abandonment and the process for terminating career employees in the Professional & Support Staff (PSS) and Managers & Senior Professionals (MSP) personnel groups at UCR. |
Tools and Equipment |
The system-wide policy and local procedure provides employees with certain protective work clothing and safety equipment and covers the cost of replacement allowances for certain uniforms. |
Transfer/Promotion/Reclassification
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This system-wide policy provides direction for the accrual, use and recording of all paid and unpaid leave available to eligible Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) members. These procedures provide direction across the UC system and for the UCR campus. |
Travel Time
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This system-wide policy provides direction for the accrual, use and recording of all paid and unpaid leave available to eligible Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) members. These procedures provide direction across the UC system and for the UCR campus. |
Trial/Reassignment Employment
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The system-wide policy and procedures address the interactive process in which the University engages with employees with disabilities to identify and implement reasonable accommodations that will enable employees to perform the essential functions of their positions. This local procedure addresses the interactive process in which UCR engages with employees with disabilities to identify and implement reasonable accommodations when possible. |
Types of Appointment (Positions) |
This policy describes the types of appointments covered by personnel policies applicable to employees in the Professional & Support Staff and Managers & Senior Professionals personnel groups, and Senior Management Group Members. |
Policies - U |
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UCOP Human Resources Procedures - Introduction |
These Human Resources Procedures complement the University of California Personnel Policies for Staff Members (UCPPSM), and are to be used in tandem with the UC-PPSM for all non-represented staff employee personnel issues. Exclusively represented employees are subject to the terms and conditions of their respective collective bargaining agreements. |
UCR Campus Policies |
The UCR Policy King website encompasses all UCR campus-wide policies and procedures. |
Use of Volunteers |
This policy provides guidance for the use of non-employees (e.g., volunteer services, temporary agency workers) of the University of California (UC), to promote safety, reduce risk and protect the interests of the University of California, Riverside (UCR) campus, its Contingent Workers, Person of Interest, and the community it services. |
Policies - V |
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Vacation |
This policy provides direction for the accrual, use and recording of all paid and unpaid leave available to eligible Professional and Support Staff (PSS), Managers and Senior Professionals (MSP), and Senior Management Group (SMG) members. |
Veteran's Leave |
This policy provides direction for the accrual, use and recording of all paid and unpaid leave available to eligible Professional and Support Staff (PSS), Managers and Senior Professionals (MSP), and Senior Management Group (SMG) members. |
Violence Prevention - Zero Tolerance |
UCR is committed to providing and maintaining a safe and secure environment, one that is free from all forms of Violence. This policy applies to all members of the UCR Community, including faculty and other academic personnel, staff, students, volunteers, contractors, vendors, and visitors |
Voting Leave |
This policy provides direction for the accrual, use and recording of all paid and unpaid leave available to eligible Professional and Support Staff (PSS), Managers and Senior Professionals (MSP), and Senior Management Group (SMG) members. |
Policies - W |
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Weekend Differential
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This system-wide policy provides direction for the accrual, use and recording of all paid and unpaid leave available to eligible Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) members. These procedures provide direction across the UC system and for the UCR campus. |
Whistleblower Protection |
UC's Whistleblower webpage provides informational posters, policies and trainings, FAQs and campus resources. |
Witness Leave (Administrative Leave) |
This policy provides direction for the accrual, use and recording of all paid and unpaid leave available to eligible Professional and Support Staff (PSS), Managers and Senior Professionals (MSP), and Senior Management Group (SMG) members. |
Workplace Conduct Policies |
This policy addresses the University’s responsibilities and procedures related to Abusive Conduct and Retaliation for reporting, or participating in, an investigation or other process provided for in this policy. |
Work Schedule
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This system-wide policy provides direction for the accrual, use and recording of all paid and unpaid leave available to eligible Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) members. These procedures provide direction across the UC system and for the UCR campus. |
Work Week |
This system-wide policy provides direction for the accrual, use and recording of all paid and unpaid leave available to eligible Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) members. These procedures provide direction across the UC system and for the UCR campus. |
Workers' Compensation |
UCR’s Workers’ Compensation webpage provides guidance and information on how to report a work-related injury. |
Working on a Holiday |
This system-wide policy provides direction for the accrual, use and recording of all paid and unpaid leave available to eligible Professional & Support Staff (PSS), Managers & Senior Professionals (MSP), and Senior Management Group (SMG) members. These procedures provide direction across the UC system and for the UCR campus. |
Bargaining Units & Contracts |
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United Auto Workers (UAW) 4811 |
The Academic Researchers Unit (ARU) is a systemwide bargaining unit of academic researchers at the University of California, comprised of Academic Specialists, Project Scientists, Professional Researchers and Coordinators of Public Programs. |
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Academic Student Employees - BX United Auto Workers (UAW) 4811 |
The Academic Student Employee Unit (BX) is a systemwide bargaining unit (except UCSF) comprised of graduate teaching assistants, readers, tutors and other instructional assistants who work in support of faculty and lecturers. |
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Clerical & Allied Services - CX Teamsters Local 2010 |
The Clerical Unit (CX) is a systemwide bargaining unit of non-supervisory clerical and related positions at UC campuses, medical centers and the Lawrence Berkeley National Laboratory. |
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Health Care Professionals - HX University Professional and Technical Employees (UPTE) |
The Health Care Professional Unit (HX) is a systemwide bargaining unit of non-supervisory licensed health care practitioners who provide a variety of clinical and medical services in support of the University’s medical and student health centers. |
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American Federation of Teachers (AFT) |
The Professional Librarians Unit (LX) is a systemwide bargaining unit of non-supervisory professional librarians who provide vital services to maintain the highest quality academic, scientific and medical library facilities at all UC campuses and medical centers and the Lawrence Berkeley National Laboratory (LBNL). |
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Non-Senate Instructional (Lecturers) - IX American Federation of Teachers (AFT) |
The Lecturers Unit (IX) is a systemwide bargaining unit of Non-Academic Senate Lecturers who provide vital instructional services at UC campuses and medical centers. |
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California Nurses Association (CNA) |
The Nurse Unit (NX) is a systemwide bargaining unit of registered nurses in campus student health and medical centers, and the Lawrence Berkeley National Laboratory (LBNL). |
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Physicians, Dentist and Podiatrists - DX Union of Physicians and Dentists (UAPD) |
The Student Health Physicians Unit (DX) is a systemwide bargaining unit of physicians, dentists and podiatrists that provide valuable patient care that serves students and supports their learning at campus student health and counseling centers. |
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Federated University Police Officers Associations (FUPOA) |
The Police Officers Unit (PA) is a systemwide bargaining unit of non-supervisory police officers who provide the full range of law enforcement services at all UC campuses. |
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United Auto Workers (UAW) |
The Postdoctoral Scholars Unit (PX) is a systemwide bargaining unit comprised of postdoctoral scholars and postgraduate researchers who work in support of faculty and lecturers. |
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American Federation of State, County and Municipal Employees (AFSCME) |
The Patient Care Technical Unit (EX), also referred to as PCT, is a systemwide bargaining unit of employees engaged primarily in the rendering of patient support services at UC’s Medical Centers and in fewer numbers on UC’s campuses. |
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Research Support Professionals - RX University Professional and Technical Employees (AFSCME) |
The Research Support Professionals Unit (RX) is a systemwide bargaining unit of non-supervisory research support professionals who provide highly specialized and complex scientific support for researchers throughout the UC system and the Lawrence Berkeley National Laboratory (LBNL). |
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American Federation of State, County and Municipal Employees (AFSCME) |
The Service Unit (SX) is a systemwide bargaining unit of non-supervisory service workers who provide vital custodial, transportation and related basic support services throughout the UC system and the Lawrence Berkeley National Laboratory (LBNL). |
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University Professional and Technical Employees (UPTE) |
The Technical Unit (TX) is a systemwide bargaining unit of non-supervisory technical support personnel in a highly diverse unit who provide a great range of technical support services for academic and scientific research throughout the UC system and the Lawrence Berkeley National Laboratory (LBNL). |
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UC Riverside Local Skilled Craft - K5 International Union of Operating Engineers, Local 501, AFL-CIO UC Riverside Local Medical Resident - M5 Committee of Interns and Residents/Service Employee International Union (CIR/SEIU) |
UCR's local skilled craft agreement (K5) supports the scope of representation for certain classifications of UCR employee, excluding those classes and/or employees designated as managerial, supervisory, and confidential. UCR's local medical resident agreement (M5) supports residents enrolled in programs sponsored by UCR School of Medicine, excluding those classes and/or employees designated as managerial, supervisory, and confidential. |